As a manager or owner, you may be curious about what the average vacation/PTO time is and if your business is offering enough.
This type of benefit — time off for personal reasons — is very common, and very popular, among management and employees alike. But there is a very real concern that your business may be giving away more than is good for its bottom line.
What’s the best way to structure a program of this nature so that everyone is happy?
In this article, the workforce management experts at Sling discuss average vacation/PTO time in detail so you can make the best decision for your business.
Average Vacation/PTO Time: There Is A Difference
When it comes to average vacation/PTO time, vacation usually refers to a set number of days off in a few specific categories.
For example, your business may offer vacation time in the following groups:
- Paid holiday
- Paid vacation
- Sick leave
- Inclement weather (uncommon)
Your business can apply any number of days to those groups that makes sense for the work schedule you keep.
So, if your business uses those five categories listed above, you might choose to give:
- 6 days paid holiday
- 5 days paid vacation
- 4 days paid personal leave
- 7 days paid sick leave
- 3 days paid inclement weather
Once the program starts (e.g., the first of the new year), if an employee is out of the office for two days in March because of the flu, they can choose to deduct those days from their sick leave total (leaving them with five for the rest of the year).
Your business would then have to pay the employee for a full day’s work even though they were at home sick. The same goes for the other categories on the list.
PTO stands for “paid time off” or “personal time off” and consists of a block of paid time off that team members can draw from throughout the year.
So, instead of your business creating categories and assigning a certain number of days to each (as in vacation time), you lump all the days together and present each employee with a block of time they can use however they see fit.
If we stick with the example from the previous section, your PTO block might consist of 25 days total of paid time off that team members can divide up as needed.
One employee may choose to take 10 days of paid sick leave, 10 days of paid personal leave, and five days of paid vacation.
Another employee may choose to take three days of paid sick leave, one day of paid personal leave, and 10 days of paid vacation.
It all depends on what each employee needs.
Average Vacation/PTO Time Most Businesses Offer
Even though you can customize your average vacation/PTO time program as you see fit, most businesses offer a similar amount.
For vacation time, most United States employers offer:
- 10 days paid holiday
- 14 days paid vacation
- 2 days paid personal leave
- 8 days paid sick leave
This type of package works well with the more typical Monday-Friday, eight-hours-per-day, full-time workweek.
If your business operates on a different schedule (e.g., 9/80, part-time, compressed workweek, night shift, split shift, etc.), you may find that other numbers (or other categories) work better.
Most businesses don’t offer paid inclement weather days, but if your business is located in an area where travel is difficult when certain types of weather hit, you may want to incorporate this option in your time-off program.
When it comes to PTO, most businesses offer 30 days of paid time off per year.
As mentioned, employees can use these days however they choose, but it benefits your business to establish some guidelines in your employee handbook so team members don’t abuse the benefit.
Examples of policies that govern average vacation/PTO time include:
- Require that all PTO must be pre-approved (except for emergencies)
- Establish a clear and enforceable definition of emergency and stick to it
- List dates when PTO does not apply (e.g., busy times of the year)
- Send employees home if they come into work sick (and deduct a day from their total)
These are just a few policies that can help make your time-off program run as smoothly as possible.
As we mentioned in the previous section, most businesses don’t offer paid inclement weather days as part of their vacation program. However, you should be aware that employees may use PTO for this purpose if you don’t set a policy prohibiting it.
Variables Of Average Vacation/PTO Time
Setting up an average vacation/PTO system involves more than just picking numbers, doling them out, and calling it a program.
You’ll also need to consider such variables as:
- Do you distribute the time all at once or make blocks of time available throughout the year?
- Do different types of employees get different amounts of PTO?
- What do you do with unused days?
- Does the benefit operate on a specific time period (e.g., calendar year or hire date)?
As with the average vacation/PTO time itself, you can customize these variables to suit your business.
Some businesses, for example, start out with less-than-average PTO and award more based on the number of years an employee has worked with the company.
Similarly, some businesses roll unused days over into the next operating period as a way to reward good attendance.
Which Plan Is Right For Your Business?
There is no right or wrong when it comes to average vacation/PTO time. It all depends on what’s right for your business.
The simplicity of a straightforward block of PTO that your team members can use as they see fit is certainly a draw for most managers. But, again, that may not be the best fit for your employees and your business.
You may find it more beneficial to structure your time-off program around:
- Seven vacation days
- Four personal days
- Four holidays
- Three sick day
This example is drastically different from the average vacation/PTO time program that most businesses offer, but it illustrates that you can customize your time-off package however you see fit.
Plus, there’s no law that says you have to stick with a program that doesn’t work. Feel free to tweak and refine the rules of your time-off system if you find that another method works better.
As long as you transfer any unused vacation days or PTO from the old system to the new, your team members may not even notice the difference.
Manage Paid Time Off With Software
Keeping track of the average vacation/PTO time you set for your business, however, can take up a lot of your HR department’s time if you don’t take steps to streamline the process.
The Sling app can help.
With Sling’s advanced employee scheduling features and management tools, you can quickly handle all of your business’s vacation/PTO time tracking and leverage your time effectively.
Take care of employee scheduling, monitor your labor spend, and communicate with employees all in one platform.
Whether you’re managing a team of 5 or 500, Sling will save you valuable hours. With just a few clicks, you can approve time-off requests, find coverage for shifts, and seamlessly track labor costs while staying on budget.
All of Sling’s cloud-based features — from schedule creation to time clock to payroll calculations — make it easy for you to create the best schedule possible, distribute it with ease, make changes, and juggle vacation time for maximum efficiency.
Sling even provides suggestions and warnings when you’ve double-booked a team member or created a conflict in another part of your schedule.
All of this makes Sling the best shift planning software for simplifying your business’s work schedule, tracking average vacation/PTO time, and giving you more time to focus on guiding your business to success.
For more free resources to help you manage your business better, organize and schedule your team, and track and calculate labor costs, visit GetSling.com today.
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10 days is considered the normal amount of PTO.
This is based on an average PTO in the U.S. calculated by the Bureau of Labor Statistics. The actual average is 9.7 days, which then has been rounded up to 10 full days. The 10 PTO days do not include sick days or paid holidays.
The average vacation time is based on how many years an employee works for your small business. The average paid vacation days per year for employees who have been with a business for 1-5 years is 10 days. Employees who have been with a business for 5-10 years receive an average of 15 days for vacation.How much vacation time do most companies give? ›
According to the United States Bureau of Labor Statistics (BLS), the average vacation time is 10-14 days per year after one year of service. Once an employee has accumulated 10 years of service, the average increases to about 15-19 days per year.Is 15 days of PTO good? ›
If a job is advertising 15 days of PTO for new hires, that can definitely be considered a good offer and a significant draw for talented candidates.What is a fair PTO policy? ›
Every PTO plan is different, but while traditional leave policies typically grant employees 30 paid days off per year — 10 days of paid vacation, 8 sick days, 2 personal days, plus 10 paid holidays, most PTO policies give employees between 15 and 20 days plus company-observed holidays, according to the Society of Human ...Is 20 days of PTO good? ›
If they're talking specifically about vacation days, then 10-20 days of paid vacation is very good. You'll be getting anywhere between two and four weeks off work per year, all of which is paid – and it doesn't include sickness or holidays! In conclusion, it is normal to receive around 10 vacation days per year.Is 2 weeks of PTO a lot? ›
Two full weeks of vacation is usually considered normal when you look at the labor statistics. The 10 days of paid vacation time will cover two full working weeks for the average employee.Is 6 weeks PTO a lot? ›
Is 6 weeks PTO a lot? 6 weeks a year is long enough to take a 3-4 week vacation every year, and really unwind, while also having enough time off to deal with the other ups and downs and life throws at you. It's also not too much that it will cause any problems for your workers.What is the average PTO in America? ›
According to the US Bureau of Labor Statistics, the average number of paid vacation days is 11 days. This average is based on a US employee working in the private sector, with 1 year of service. Taking weekends into account, this works out to just over 2 full weeks of vacation leave per year.How much PTO per year is normal? ›
When it comes to PTO, most businesses offer 30 days of paid time off per year. As mentioned, employees can use these days however they choose, but it benefits your business to establish some guidelines in your employee handbook so team members don't abuse the benefit.
If your job offer states a fewer number of vacation days as compared to your current package, you can negotiate it by saying: “In my current role, I get four weeks of vacation a year, so two weeks would be a quite big step back for me. Would you be able to offer four weeks to match what I have currently?”How do you negotiate vacation on a job offer? ›
The easiest way to get more vacation time included in your offer is to compare the offer to the vacation time you're getting at your current job and asking if the new employer can match it. For example, you could say, “Right now I get four weeks of vacation a year, so two weeks would be a pretty big step back for me.How many PTO days do most people get? ›
Ten (10) days is the average number of PTO for private sector employees who have completed one year of service, according to the Bureau of Labor Statistics (BLS). This number, rounded to the nearest whole number (it's actually 9.7 days), does not include sick days or paid holidays.What is a good PTO policy for a small business? ›
Standard vacation policy for small businesses
Time in role: 1-5 years | Vacation days: 10 days per year Time in role: 5-10 years | Vacation days: 15 days per year Time in role: 10-20 years | Vacation days: 17 days per year Time in role: 20+ years | Vacation days: 20 days per year.
Drawbacks of a PTO Policy
Some states require certain types of time off to be paid out upon separation of employment. If sick days and vacation days are bundled, it may increase the overall payout required.
- Early disclosure of vacation policies and time-off. ...
- Set A Request Deadline for time-off. ...
- First come, First serve is still a good rule of thumb for time off. ...
- Peak-Time Employee Rewarding. ...
- Make All Employees Rotate. ...
- Follow Up Requests. ...
- Allow Employees to Trade Shifts or Days off.
Another research has shown that people actually take less time off when offered unlimited PTO than when given a set number of days for vacation each year, which more or less means unlimited PTO is a trap for employees.What job has the most PTO? ›
- Occupational Therapist. ...
- Social Media Manager. ...
- Civil Engineer. ...
- School Principal. ...
- Orthodontist. ...
- College Professor. Average Annual Salary: $68,121. ...
- School Psychologist. Average Annual Salary: $67,542. ...
- Airline Pilot. Average Annual Salary: $67,120.
Under California law, earned vacation time is considered wages, and vacation time is earned, or vests, as labor is performed. For example, if an employee is entitled to two weeks (10 work days) of vacation per year, after six months of work he or she will have earned five days of vacation.How many days is 40 hours of PTO? ›
How many days is 40 hours of PTO? 40 hours of PTO is 5 days of work, assuming you work 8-hour shifts. If you want to know how many days of PTO you have, simply divide the hours by however long your workday is (8 hours, for most people). So 104 hours divided by 8 would be 13 days, for example.
6 weeks feels like the right amount for me personally. 6 weeks a year is long enough to take a 3-4 week vacation every year, and really unwind, while also having enough time off to deal with the other ups and downs and life throws at you. It's also not too much that it will cause any problems for your workers.What company has the most vacation time? ›
1. Amgen Inc. Amgen is a biotechnology company headquartered in Thousand Oaks, California. Employees can start with three weeks vacation plus two weeks over the Fourth of July and Christmas, which is very competitive by U.S. standards.